Stewards Log: 20:21:10:06:2010
Time Management 1.0 : You only have one or two things to do today. Go get them done and return home.
Time Management 2.0: You have a date book and each day it had time slots for you to schedule how you will use the time. Great for setting lunch appointments and working late on meat loaf nights.
Time Management 3.0: You sync your home calendar with your mobile calendar with your work server…figure out how to juggle the conflicts, re-prioritize your appointments and tasks, take lunch, make the calls to reschedule you calendar, meet with a client and head home with more left to do that when you arrived at work.
Time Management FAIL
Welcome to the new time management…
The New Reality: You can not accomplish everything, you must prioritize and get the most important things done first. If you have ever heard of the Pareto Principle – which states that 20% of your efforts yield 80% of your results, you will understand that certain tasks and activities in your job give you more bang for your buck.
I can prove this point if you are willing to work with me on it 🙂
Now this takes courage:
Step 1 – Set up an auto responder on your email with your phone #
Step 2 – Shut down your email and only check it 20 min before you leave for the day.
Step 3 – Rinse and Repeat for a whole week, only checking your email 20 min before leaving for the day.
By the end of the week you will be free. But “what does this have to do with Time Management?” you ask, nothing…
…welcome to Energy Management 101
You might wonder why I suggested you would be “free” by this email exercise, and the reason for that is you have devoted less attention, or emotional energy to it. Actually a lot less of the course of the week, and this left you an abundance of energy to pursue other projects and to-do’s that may have been piling up. If you were unable to pull of this email coupe, it’s ok many folks are just plain incapable because of the job requirements, but wouldn’t it be nice if you could.
The Good news is there are other ways to bolster your emotional energy. The email technique I introduced above it what I call “filtering” by reducing the incoming stimuli, or demands on your attention you can focus more attention and energy on important matters. Another similar technique I recently discovered from Ignite is called the Pomodoro Technique and you can watch the video below.
The better you budget your energy, the better your ability to deal with the big (and sometimes small) challenges that make the greatest difference. The small differences in how you review information coming to you (in one siting) and how you analyze the information (all together) makes a big difference in how clearly and quickly you can react to it.
Here’s hoping I’ve given you something to think about.
By the way, I would love to hear from anyone in Ottawa who would be interested in helping set up our own local Ignite event.